Meeting Cost Calculator
Compute what a meeting really costs from attendees' salaries and duration, and see the yearly bill for recurring meetings.
Cost of this meeting
$325.00
Breakdown
- Loaded hourly rate per person
- $40.63
- Cost per minute
- $5.42
- Person-minutes consumed
- 480
- Person-hours consumed
- 8
- Cost per week (recurring)
- $325.00
- Cost per year
- $16,900
- Cost if 15 minutes shorter
- $243.75
- Yearly saving from 15 min shorter
- $4,225
Last updated:
FAQ
How do you calculate the cost of a meeting?
Convert each attendee's fully loaded salary to an hourly rate, multiply by the meeting length, and sum across everyone. An eight-person hour at an average loaded rate of 35 costs 280 — before anyone prepares or follows up.
Why add a 30% overhead?
Employers pay more than salary: taxes, benefits, equipment, and office space typically add 20–40%. Using the loaded cost reflects what an hour of your team's time actually costs the organisation.
What makes meetings cheaper?
Cut the invite list first — cost scales linearly with attendees. Halving headcount saves exactly 50%, while halving length often degrades quality less than people fear, provided an agenda goes out in advance.
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